Position Available - EPICS Program Manager

[Announcement from he-sl listserv]

Please direct questions and inquiries to Francine Demeno at f.demeno@ieee.org

EPICS Program Manager

IEEE is the world’s largest professional association advancing technology for the benefit of humanity. We publish technical journals, sponsor conferences, develop technology standards, and support the professional interests of more than 400,000 members. IEEE creates an environment where members collaborate on world-changing technologies – from computing and sustainable energy systems to aerospace, communications, robotics, and healthcare – to engineer a better tomorrow.

The overall purpose of this position is to establish Engineering Projects in Community Service (EPICS) in IEEE as the flagship program for IEEE that empowers members to develop sustainable technical solutions that impact communities around the world. The incumbent in this position is primarily responsible for expanding and institutionalizing the program and managing the day to day operations. S/He will assume a leadership role in cultivating partnerships with non-profit/non-governmental organizations, developing educational resources and establishing a mentoring program. The role reports to a Senior Manager and manages no direct reports. This position works under general guidelines on overall business strategies and objectives; and is authorized to approve program expenditures within limits determined by the Educational Activities Department.

Essential Functions:
Specific duties include but are not limited to:

• Program Management
• Manages the planning, strategic implementation and delivery of the overall EPICS in IEEE program and its activities in accordance with the mission and the goals of IEEE EAB (Educational Activities Board)
• Identifies and develops new opportunities and partnerships to support the strategic direction of the program
• Develops and implements short-term and long-term goals and objectives and measurable methodologies to successfully operate and evaluate the program
• Designs and administers the processes and systems needed for the submission, screening, committee evaluation, and funding recommendations for the identification and selection of projects. Serves as the point of contact with vendor to oversee maintenance of the system.
• Develops, plans, organizes and executes educational materials and training events (virtual and in-person)
• Designs and executes a mentoring program to enhance the engagement of volunteers, undergraduate and high school students in the program
• Devises and implements effective and efficient strategies to expand pre-university education products and services
• Relationship Management
• Seeds, cultivates, maintains and grows relationships with numerous external partners including but not limited to, non-profit/non-governmental organizations, higher education institutions, funding agencies and donors
• Supports the work of appropriate committees, e.g., PECC, EPICS in IEEE Committee
• Manages the working relationship with the IEEE Foundation and the IEEE Development Office
• Liaise with other IEEE OUs to foster collaborations between departments
• Program Branding, Communications & Fundraising
• Leads the development and implementation of a brand presence (i.e., web presence, print and electronic media, participation in conferences, meetings, social media etc.) for a) promotion and publicity, b) dissemination of projects, and c) knowledge sharing and networking
• Supports the implementation, in cooperation with the IEEE Foundation, of an effective and multi-faceted communications plan for EPICS in IEEE that integrate into the IEEE Foundation’s overall communications and marketing plans
• Identifies, plans for and represents IEEE and EPICS in IEEE at relevant venues and events around the globe
• Collaborates with the IEEE Development Office to design, execute, and manage a comprehensive fundraising program to achieve the desired annual and long-term fundraising objectives for EPICS in IEEE. Specific activities include, but are not limited to, preparation of funding proposals and solicitation materials, identification of prospective donors, donor cultivation, and stewardship activities and initiatives
• Data Analysis and Reporting
• Develops, maintains, collects, analyzes and reports quantitative and qualitative program metrics and evaluations criteria, in cooperation with IEEE Research, and recommends changes to enhance the program, as appropriate
• Ensures the program has a sound business plan, operates within the approved budget and timeline, and all financial records are up to date.
• Responsible for monitoring and approving all budgeted program expenditures as regulated by signing authority limits.
• Responsible for preparation of compelling and persuasive presentations and reports, IEEE & IEEE Foundation Boards, Committees, IEEE Leadership on program activities

Education and Experience:

• BA/BS degree in related area
• 5+ years of related professional experience in project management, student engagement, community development, and/or non-profit program coordination.
• Grant management, community outreach experience desirable
• Knowledge of service learning would be helpful
• An understanding of not-for-profit organizations and working with volunteer, boards and committees is a plus.

Skills & Other Requirements: 

• Excellent written and oral communication skills.
• An understanding of engineering, technology and computing is a plus.
• A background in community engagement activities is preferred.
• Must possess outstanding managerial and interpersonal skills
• Experience and skill in developing and delivering effective presentations to a variety of audiences is preferred.
• An understanding of IEEE is a plus.
• May be required to travel domestically/internationally.
• Must have sensitivity to domestic, international and cultural protocols
• Must be proficient in the use of or understanding of Office Suite Products (Word, PowerPoint, Excel, Access) and Google Docs
• HTML/web and blogging software (e.g., Wordpress, Drupal) and Social Media Vehicles and Management tools (e.g., FB/Twitter/Hootsuite/Bitly) experience is a plus
• Individual must be self-motivated, disciplined, and organized
• Demonstrated abilities in applying business solutions to changing needs
• Capacity to work across the organization.
• Must demonstrate the highest degree of professionalism when dealing with sensitive and/or confidential matters
• Positive, proactive work attitude

For information on work demands and conditions required for this position, please consult the reference document, “Physical, Mental, and Work Environment Standards for IEEE Positions.” This position is classified under Category I – Office Position.

IEEE is an EEO/AAP Employer/Protected Veteran/Disabled
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Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

Apply online:  https://ieee.taleo.net/careersection/2/jobdetail.ftl?job=EDU0000010D&src=JB-10082